Communication Needs

Share Your News/Events

Submit a New Course

This weekly email is provided as a service to our faculty who wish to publicize new courses to graduate students. The email sends at 11 a.m. Fridays when new submissions are made.

Submit COEfyi Announcement

This bi-weekly email is sent to all faculty and staff in the College of Education. The audience for COEfyi is faculty and staff only.

COEfyi provides a reliable and timely way to announce and receive information about COE news and events. We will post information about UGA events IF the event includes a COE faculty/staff member or department/unit, or provides relevance to a broad COE audience. Please refer to UGA Columns or the UGA Master Calendar for information about University events.

COEfyi is sent at 10 a.m. on Wednesdays and Fridays – please keep this in mind when you are submitting time-sensitive requests. If you want your message to be included in the Wednesday post, you must submit your content by noon on Tuesday and by noon on Thursday for the Friday posting. We only will post emergency information after the posting deadline. This information includes emergency notifications about safety, health, computer/phone/building issues, etc. (In the event of a critical change or emergency, announcements will be sent immediately.)

Event-related reminders (conferences, grant deadlines, speakers, etc.) may run no more than once a week for a maximum of three weeks. Other types of posts may repeat at the discretion of the communications team.

Posts cannot contain matters that are not official College or UGA business, political statements, endorsements, or fundraising; personal items for sale/purchase/rent; or ads or promotions for outside organizations.

Content may be edited by a communications team member for clarity and brevity.

Submit a Calendar Event

Use our event submission form to post an upcoming event related to the College.

Submit News or Social Media Items

Send us photos and news to share via social media. We maintain a presence on Facebook, Twitter, and Instagram with students, faculty, staff, alumni, and friends of the College.

Nominate an Amazing Student

To provide some special recognition to high-achieving College of Education students, the College posts an Amazing Student profile monthly on the Office of Student Engagement page.

Submit COE Connection Announcement

Delivered every Monday, the COE Connection is a weekly e-newsletter for students featuring activities, programs, and announcements. Both undergraduate and graduate students are automatically subscribed to the newsletter, with each receiving a version of the newsletter most relevant to their experience at the College.

Submit a TV Screen Announcement

Promote your event or announcement on the College's digital screens.

Start a New Communications Project

Please use this form if you have a request for a printed piece, such as newsletter, flier, poster, etc., or if you would like to add a new page to the website, such as a research lab. When in doubt, start with this form and the communications team will help you find the right path for your project.

Submit a TV Screen Directory Change

Submit a change for a department or office directory sign.

Request a Website Change/Update

Please use our form to submit a website request. Note that we can only update pages that are under https://coe.uga.edu. Also note that our web team is not authorized to make personnel additions/removals, changes to titles, or changes to offices/departments/unit affiliations unless they are sent directly from Human Resources.

Website Service-Level Agreement

The web team handles most routine content updates within 24 hours. However, due to illness or external factors, these turnaround times may be extended without notice. As the complexity of a request increases, so does the required time to turnaround your request.

Examples of requests that will be handled within 3 business days:

  • Existing text changes or corrections
  • Switching out existing photos (without editing the photos)
  • Adding or replacing downloadable documents

Examples of requests that might take up to two weeks:

  • Updating forms
  • Creating tables of data (e.g. event schedules)
  • Rewriting larger sections of content

Complex updates or projects may require further discussion and the timeframe is dependent on the current workload of the web team. Examples of complex requests:

  • Creating new webpages
  • Creating a new form(s)
  • Bulk changes to an existing website
  • Changes delivered on paper

Use of the web request form is required to request updates to the College of Education website. If you submit a web request via email, the web team may ask that you resubmit your request using the online form. This process allows our team to track the status of your project and meet your needs in a timely manner.

We do not post Word/editable files to our website, and our online form reflects this in its ability to accept files for upload. If we receive your changes as sketches and/or requests written or types out on paper, this will considerably delay the turnaround for your changes. Training is available if you need assistance with using the web request form.

Please Note: Your request may be handled without any communication except a confirmation of resolution. This is an efficiency measure as the web team receives dozens of web requests each day. Please review any changes and email the web team if you find any errors or oversights.

If you have additional questions about web support, please contact the web team for guidance.

Web Style Guidelines

This document is a work-in-progress. Last modified on March 2015.

Headings/Paragraphs/Lists

  • Never use directional cues in text, such as "sign up below" or "refer to the list on the right" because if the layout changes (e.g. mobile devices), these cues will be wrong.
  • No duplicate content. If ever there exists two or more pages with nearly identical content, steps should be taken to consolidate information into a single source.
  • Never type in all caps. If text needs to be all caps (like in a heading), it will be accomplished with proper code for styling that way.
  • Follow appropriate capitalization rules for proper nouns, job titles, etc. Generally this means a job title is capitalized if it's in a list, but not if it's part of a sentence.
  • Avoid acronyms. After the full title is established followed by the acronym in parentheses, then the acronym may be used on the same page. However, for maximum search engine benefit, avoid acronyms in all situations (unless the acronym carries a national reputation).
  • Always use meaningful text for links. Never use "click here". Rather, use "email the web team" or "sign up for our mailing list" as your link text.
  • Never explicitly show a web URL in text. Always link a URL behind meaningful text that describes the destination page.
  • Never explicitly show an email address in text. Always link an email address behind meaningful text such as "email Jared Brown."
  • Only open a link in a new window when the link takes the user away from coe.uga.edu. If link text doesn't adequately describe the destination page, a title attribute should be used to create meaningful text on hover. (Hovering refers to putting the mouse cursor over a web element but not clicking).

Contact Information

  • Name prefixes should are not to be used except on directory profiles.
  • Use this format for displaying phone numbers: 706-542-0000.
  • Never show an email address in text. Instead, link a name or an action phrase (example: "email us").
  • Use departmental email addresses instead of individual email addresses where possible. This reduces maintenance risk during faculty/staff turnover.
  • The first mention of any College of Education faculty/staff member on a webpage should be hyperlinked to their directory profile.
  • Links to faculty/staff emails should not be used. Instead, a link to their profile should be provided and profile information kept up-to-date.

Files

  • Word documents must be converted to PDF before posting on the website. Reason: PDF is a universally available format; Microsoft Office is not accessible to all users. Fillable PDFs may be created for documents that a user needs to download, fill out, and submit electronically.
  • All PDFs must be verified to meet accessibility requirements set forth by the federal government in what's called Section 508 in popular vernacular.
  • Filenames:
    • Should not contain spaces. Replace spaces with underscores or hyphens.
    • Should not contain special characters. This includes periods, apostrophes, colons, ampersands, etc.
    • Should be descriptive but concise. Once downloaded, will a user know what it is when it's on their computer among unrelated files? Best practice: Filenames should be all lowercase for consistency and ease of reference.
    • Should not contain time-related data such as a date of revision. In other words, do not name a file 2013-csse-application.pdf because when 2014 rolls around, you have to add a new file, delete the old file, and update the links on the website. If you name this file csse-application.pdf, simply overwrite the old version with the new and voila! Exception: When multiple files exist for date-sensitive information (example: two versions of a program of study when students who began their program according to the older version have yet to graduate).

Update Office Door Signs

Create or update a PDF for a physical 8.5x11-inch paper sign that hangs outside an office.

These are the physical paper signage templates for office doors.
You will need to open this file with Adobe Acrobat.

8.5x11

11x17

Download Logos/Visual Identity

As part of the new refreshed logo and visual identity system for the University of Georgia, the College of Education has downloadable logos made especially for departments, offices, outreach units and labs. We also have templates such as PowerPoint presentations, Word letterheads and a logo for an email signature.

Have a question about a logo? Email Jen Williams.

For more details on UGA's branding, please visit the website for the UGA Style Guide.

Promotional Items/Merchandise and Logos

All merchandise (such as T-shirts, hats, pens, sunglasses, or any other type of promotional material) associated with the College of Education must include an approved UGA logo.

In addition, permission must be obtained prior to using any form of a UGA logo on a printed product. Please email Jen Williams for a logo approval form, which the requestor must submit to the UGA Trademarks office for approval along with a final draft of the artwork before payment can be processed.

The College of Education logo or the official UGA logo must be included on all promotional items purchased with funds that pass through the College or through UGA. Additionally, it is the discretion of the College of Education's Communications Office to determine the appropriateness of an official logo on all promotional items created for classes, events, groups, projects, etc., that are in any way associated with the College of Education. The Communications Office reserves the right to select the appropriate logo. Shirt designs that incorporate artwork other than the College logo must place the logo on either the front left pocket area or on the outside portion of the left sleeve. The logo may not be used in conjunction with a separate image or line art. All designs are subject to approval from UGA Trademarks and the College of Education Communications Office prior to funds being released.

Be sure to use a UGA-approved vendor! You must use a UGA-approved vendor to purchase/produce any type of promotional item (this ensures the vendor complies with trademark licensing and other regulations).

With the new branding in place, UGA is working hard to create a unified look for all its communication materials.

Not only does this look professional, but it also sends a clear and consistent message to potential students, funding agencies, alumni and other stakeholders.

It is important that we follow the UGA branding guidelines and draw our strength from the university as a whole, rather than relying on individual programs or initiatives.

What is a 'Promotional Graphic'?

In some cases, we may create a graphic that includes the logo of an already established program or entity. In most cases, this involves an event or conference that has the need for items such as printed materials or promotional items.

These "promotional graphics" (note: not a true logo) must be created by the Communications Office on an as-needed basis, and with the approval of the UGA Office of Marketing and Communications. They must be used along with an approved UGA logo.

What is an EPS, JPEG, and PNG?

We have provided logos in several different formats. What's the best one to use? It depends on your project.

EPS: Also called a "vector" format, this file can be used at any size and is suitable for high-quality printing. Items such as promotional pieces (T-shirts, sunglasses, hats, etc.), banners and signs, and high-quality printed products (brochures, fliers, books, etc.) are best served with EPS files.

PNG/JPEG: These files are best for digital use, whether it's on a website, in an email, or placed into a Word or PowerPoint document. These files are smaller, making it easier to send or download them.

Download College-Level Logos

This zipped file includes .eps, .jpg, and .png College-level logos. Keep scrolling for logos for individual departments, labs, etc.

Logos for Departments

Logos for Offices

Logos for Research/Outreach Units

Logos for Labs

More College-Level Resources

Don't see your lab? Email the communications team to let us know.

Last Updated: 21 October 2019