Communication Needs

Share Your News/Events

Submit a New Course

This weekly email is provided as a service to our faculty who wish to publicize new courses to graduate students. The email sends at 11 a.m. Fridays when new submissions are made.

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Submit COEfyi Announcement

This bi-weekly email is sent to all faculty and staff in the College of Education. The audience for COEfyi is faculty and staff only.

COEfyi provides a reliable and timely way to announce and receive information about COE news and events. We will post information about UGA events IF the event includes a COE faculty/staff member or department/unit, or provides relevance to a broad COE audience. Please refer to UGA Columns (opens new window) or the UGA Master Calendar (opens new window) for information about University events.

COEfyi is sent at 10 a.m. on Wednesdays and Fridays – please keep this in mind when you are submitting time-sensitive requests. If you want your message to be included in the Wednesday post, you must submit your content by noon on Tuesday and by noon on Thursday for the Friday posting. We only will post emergency information after the posting deadline. This information includes emergency notifications about safety, health, computer/phone/building issues, etc. (In the event of a critical change or emergency, announcements will be sent immediately.)

Event-related reminders (conferences, grant deadlines, speakers, etc.) may run no more than once a week for a maximum of three weeks. Other types of posts may repeat at the discretion of the communications team.

Posts cannot contain matters that are not official College or UGA business, political statements, endorsements, or fundraising; personal items for sale/purchase/rent; or ads or promotions for outside organizations.

Content may be edited by a communications team member for clarity and brevity.

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Submit a Calendar Event

Use the event submission form to post an upcoming event related to the College.

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If you would like to add your event to the College's website, please submit the event to the UGA Master Calendar (opens new window). If you choose a COE department or group when submitting the event, it will automatically be pulled onto the calendar on the COE website. The event also will be added to the UGA Master Calendar.

If the event needs to be listed on a program or degree page, it will need a special tag. For these events, send an email to calendar@uga.edu to request that they add a specific and descriptive tag of your choosing to the event. An example tag might be "MED School Counseling Info Session" or "Kinesiology Open House." This tag will be used to pull the event onto the COE page. If you have several events that need to be added to the same page, it makes sense to use the same tag for all of the events.

Once the Master Calendar folks have added this tag, submit a webpage fix/update request (opens new window) to our team and let us know:

  • The tag that was assigned
  • The URL of the COE page the event should appear on, and
  • A brief, "evergreen" summary text to introduce the event(s)

Recurring Events and Conferences

The College's recurring events, such as annual conferences, have permanent pages on the COE Recurring Events page (opens new window). These pages should contain general information about the event and can also include information that will not format well in the UGA Master Calendar event entry, such as speaker photos and bios. If you require changes to a recurring events page, please submit a website update request (opens new window). Please be sure to submit another request once the event is over to remove/update any stale information.

Upcoming event details, especially the event registration, still need to be entered on the UGA Master Calendar (opens new window), where the event will reach a wider audience and can be updated as needed by the person who submitted the calendar entry.\

If you have any questions about setting up a new recurring events page or new conference website, please submit a communications project request (opens new window).

Submit News or Social Media Items

Send us photos and news to share via social media. We maintain a presence on Facebook, Twitter, and Instagram with students, faculty, staff, alumni, and friends of the College.

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Nominate an Amazing Student

To provide some special recognition to high-achieving College of Education students, the College posts an Amazing Student profile monthly on the Office of Student Engagement page.

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Submit COE Connection Announcement

Delivered every Monday, the COE Connection is a weekly e-newsletter for students featuring activities, programs, and announcements. Both undergraduate and graduate students are automatically subscribed to the newsletter, with each receiving a version of the newsletter most relevant to their experience at the College.

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Submit a TV Screen Announcement

Promote your event or announcement on the College's digital screens.

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Start a New Communications Project

Please use this form if you have a request for a communications project, such as an email promotion, etc., or if you would like to add a new page to the website, such as a research lab. When in doubt, start with this form and the communications team will help you find the right path for your project.

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Submit a TV Screen Directory Change

Submit a change for a department or office directory sign.

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Request a Website Change/Update

Please use our form to submit a website request (opens new window). Note that we can only update pages that are under https://coe.uga.edu (opens new window). Also note that our web team is not authorized to make personnel additions/removals, changes to titles, or changes to offices/departments/unit affiliations unless they are sent directly from Human Resources.

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Website Service-Level Agreement

The web team handles most routine content updates within 24 hours. However, due to illness or external factors, these turnaround times may be extended without notice. As the complexity of a request increases, so does the required time to turnaround your request.

Examples of requests that will be handled within 3 business days:

  • Existing text changes or corrections
  • Switching out existing photos (without editing the photos)
  • Adding or replacing downloadable documents

Examples of requests that might take up to two weeks:

  • Updating forms
  • Creating tables of data (e.g. event schedules)
  • Rewriting larger sections of content

Complex updates or projects may require further discussion and the timeframe is dependent on the current workload of the web team. Examples of complex requests:

  • Creating new webpages
  • Creating a new form(s)
  • Bulk changes to an existing website
  • Changes delivered on paper

Use of the web request form (opens new window) is required to request updates to the College of Education website. If you submit a web request via email, the web team may ask that you resubmit your request using the online form. This process allows our team to track the status of your project and meet your needs in a timely manner.

We do not post Word/editable files to our website, and our online form reflects this in its ability to accept files for upload. If we receive your changes as sketches and/or requests written or typed out on paper, this will considerably delay the turnaround for your changes. Training is available if you need assistance with using the web request form.

In order to ensure FERPA compliance, we ask that you receive explicit consent from any student before requesting that we post their photo or any biographical information about them.

Per University System of Georgia web content guidelines (opens new window), a text equivalent for every non-text element must be provided. Any videos requested to be posted on the COE website must include high-quality closed captioning, and any audio clips must be accompanied by a written transcript. These supplements will allow alternate experiences for audio and visually impaired site visitors. If you are in need of a captioning service, UGA MarComm recommends Rev (opens new window).

Please Note: Your request may be handled without any communication except a confirmation of resolution. This is an efficiency measure as the web team receives dozens of web requests each day. Please review any changes and email the web team if you find any errors or oversights.

If you have additional questions about web support, please contact the web team for guidance.

Web Style Guidelines

Headings/Paragraphs/Lists

  • Never use directional cues in text, such as "sign up below" or "refer to the list on the right" because if the layout changes (e.g. mobile devices), these cues will be wrong.
  • No duplicate content. If ever there exist two or more pages with nearly identical content, steps should be taken to consolidate information into a single source.
  • Never type in all caps. If text needs to be all caps (like in a heading), it will be accomplished with proper code for styling that way.
  • Follow appropriate capitalization rules for proper nouns, job titles, etc. Generally, this means a job title is capitalized if it's in a list, but not if it's part of a sentence.
  • Avoid acronyms. After the full title is established followed by the acronym in parentheses, then the acronym may be used on the same page. However, for maximum search engine benefit, avoid acronyms in all situations (unless the acronym carries a national reputation).
  • Always use meaningful text for links. Never use "click here". Rather, use "email the web team" or "sign up for our mailing list" as your link text.
  • Never explicitly show a web URL in text. Always link a URL behind meaningful text that describes the destination page.
  • Never explicitly show an email address in text. Always link an email address behind meaningful text such as "email Jared Brown."
  • Only open a link in a new window when the link takes the user away from coe.uga.edu. If the link text doesn't adequately describe the destination page, a title attribute should be used to create meaningful text on hover. (Hovering refers to putting the mouse cursor over a web element but not clicking).

Contact Information

  • Name prefixes should are not to be used except on directory profiles.
  • Use this format for displaying phone numbers: 706-542-0000.
  • Never show an email address in text. Instead, link a name or an action phrase (example: "email us").
  • Use departmental email addresses instead of individual email addresses where possible. This reduces maintenance risk during faculty/staff turnover.
  • The first mention of any College of Education faculty/staff member on a webpage should be hyperlinked to their directory profile.
  • Links to faculty/staff emails should not be used. Instead, a link to their profile should be provided and profile information kept up-to-date.

Files

  • Word documents must be converted to PDF before posting on the website. Reason: PDF is a universally available format; Microsoft Office is not accessible to all users. Fillable PDFs may be created for documents that a user needs to download, fill out, and submit electronically.
  • All PDFs must be verified to meet accessibility requirements set forth by the federal government in what's called Section 508 in popular vernacular.
  • Filenames:
    • Should not contain spaces. Replace spaces with underscores or hyphens.
    • Should not contain special characters. This includes periods, apostrophes, colons, ampersands, etc.
    • Should be descriptive but concise. Once downloaded, will a user know what it is when it's on their computer among unrelated files? Best practice: Filenames should be all lowercase for consistency and ease of reference.
    • Should not contain time-related data such as date of revision. In other words, do not name a file 2013-csse-application.pdf because when 2014 rolls around, you have to add a new file, delete the old file, and update the links on the website. If you name this file csse-application.pdf, simply overwrite the old version with the new and voila! Exception: When multiple files exist for date-sensitive information (example: two versions of a program of study when students who began their program according to the older version have yet to graduate).

Guidelines for COE Research and Outreach Web Pages

The Mary Frances Early College of Education’s Communications Office (opens new window) provides web pages within our primary site (coe.uga.edu) for faculty members to include information about grants, research, and outreach projects, provided that the projects have a legitimate connection with the College. The information on these pages can be refreshed from time to time but should not require frequent updates like news posts or blog-like information.

While there are some limitations and guidelines regarding how this content is displayed on the page, there are many benefits to this approach:

  • There is no cost to the grant or research program.
  • The communications team maintains the page, meaning less work for you or your team.
  • Web page content will be edited using W3C web standards and web accessibility best practices.
  • Content automatically adheres to UGA and COE branding guidelines.
  • Content will link to any appropriate content already on the COE website (e.g., faculty profiles, departmental web pages, etc.).
  • The content will benefit in search engine rankings by being directly connected to the official COE and UGA websites.
  • The webpage URL will contain official COE affiliation like coe.uga.edu/yourprogram instead of, for example, yourprogram.wordpress.com.
  • Your page will be secure and contain no advertisements, unlike some third-party options.

While exceptions are rare, some sites may justify using a non-COE web platform. The web team is happy to meet with you to discuss your needs and if the COE website can accommodate them. If not, a non-COE web platform may be advised. In these instances, the faculty/department will be responsible for any costs incurred (e.g., for a CMS platform, hosting, etc.). Additionally, UGA brand guidelines must still be followed and the Communications Office will not provide any technical, editorial or design support for such sites.

To request a new grant or research project page or to discuss your options, please submit a Communications Request Form (opens new window) and select “webpage” as the project type.

Update Office Door Signs

Create or update a PDF for a physical 8.5x11-inch paper sign that hangs outside an office.

These are the physical paper signage templates for office doors.
You will need to open this file with Adobe Acrobat.

8.5x11

11x17

Download Logos/Visual Identity

As part of the new refreshed logo and visual identity system for the University of Georgia, the College of Education has downloadable logos made especially for departments, offices, outreach units, and labs. We also have templates such as PowerPoint presentations, Word letterheads, and a logo for an email signature.

Have a question about a logo? Email Jen Williams.

For more details on UGA's branding, please visit the website for the UGA Style Guide. (opens new window)

Promotional Items/Merchandise and Logos

All merchandise (such as T-shirts, hats, pens, sunglasses, or any other type of promotional material) associated with the College of Education must include an approved UGA logo.

In addition, permission must be obtained prior to using any form of a UGA logo on a printed product. Please email Jen Williams for a logo approval form, which the requestor must submit to the UGA Trademarks office for approval along with a final draft of the artwork before payment can be processed.

The College of Education logo or the official UGA logo must be included on all promotional items purchased with funds that pass through the College or through UGA. Additionally, it is the discretion of the College of Education's Communications Office to determine the appropriateness of an official logo on all promotional items created for classes, events, groups, projects, etc., that are in any way associated with the College of Education. The Communications Office reserves the right to select the appropriate logo. Shirt designs that incorporate artwork other than the College logo must place the logo on either the front left pocket area or on the outside portion of the left sleeve. The logo may not be used in conjunction with a separate image or line art. All designs are subject to approval from UGA Trademarks and the College of Education Communications Office prior to funds being released.

Be sure to use a UGA-approved vendor! You must use a UGA-approved vendor to purchase/produce any type of promotional item (this ensures the vendor complies with trademark licensing and other regulations).

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With the new branding in place, UGA is working hard to create a unified look for all its communication materials.

Not only does this look professional, but it also sends a clear and consistent message to potential students, funding agencies, alumni, and other stakeholders.

It is important that we follow the UGA branding guidelines and draw our strength from the university as a whole, rather than relying on individual programs or initiatives.

What is a 'Promotional Graphic'?

In some cases, we may create a graphic that includes the logo of an already established program or entity. In most cases, this involves an event or conference that has the need for items such as printed materials or promotional items.

These "promotional graphics" (note: not a true logo) must be created by the Communications Office on an as-needed basis and with the approval of the UGA Office of Marketing and Communications. They must be used along with an approved UGA logo.

What is an EPS, JPEG, and PNG?

We have provided logos in several different formats. What's the best one to use? It depends on your project.

EPS: Also called a "vector" format, this file can be used at any size and is suitable for high-quality printing. Items such as promotional pieces (T-shirts, sunglasses, hats, etc.), banners and signs, and high-quality printed products (brochures, flyers, books, etc.) are best served with EPS files.

PNG/JPEG: These files are best for digital use, whether it's on a website, in an email, or placed into a Word or PowerPoint document. These files are smaller, making it easier to send or download them.

Download College-Level Logos and Templates

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This zipped file includes .eps, .jpg, and .png College-level logos. Keep scrolling for logos for individual departments, labs, etc.

Logos for Departments

Logos for Offices

Logos for Research/Outreach Units

Logos for Labs

Don't see your lab? Email the communications team to let us know.

Download More College-Level Resources

Download Zoom backgrounds

After you click on your preferred background below, right-click the image and save it to your desktop. When you log into Zoom, select "preferences," and click "virtual background." Check that "mirror my image" is not selected.