Faculty Hiring
General questions about faculty hires can be discussed with the Department Head or the Associate Dean of Faculty and Staff Services. Faculty hires require approval from the Dean’s Office and the conversation should always start there.
Faculty Hiring Information
- Appointment and Promotion of Academic Rank Professionals
- Appointment and Promotion of Clinical Faculty
- Appointment and Promotion of Lecturers
- Appointment of Post-Doctoral Researchers
- Hiring Public Service Faculty and Research Scientists and research scientists
- Hiring Part-Time Faculty including letters of agreement
- Supporting Visiting Researchers/Scholars
- Dual Appointment Between UGA and a Second USG Institution
Faculty Search Expense Procedures
Account Information
- SpeedType: 2110SEARCH
- Fund: 10500
- Program: 11100
- Department: 21106000
- Class: 11800
Position Announcements
- Chronicle of Higher Education: UGA’s Human Resources Department has a contract allowing unlimited online basic job postings. Job postings are made online. If you do not already have an account you will need to create one using your UGA e-mail address.
- All others: If required to pay online at the point of placing the ad, a p-card may be used. SpeedType 2110GH216 may be used for this charge (please notify Megan Myers). If invoicing is allowed, please process a payment request.
Lodging Expenses
Departmental staff is responsible for making reservations, billing arrangements, and payments.
- UGA Hotel and Conference Center: If using the UGA Hotel and Conference Center, call to make a reservation, and the center will send a direct billing form to you. Notify Megan Myers of the charge and the name associated.
- Other local hotels: The UGA Hotel and Conference Center should always be the first choice. If necessary to use outside hotels, the department should set up their own accounts with each hotel if you don’t already have one. When the hotel sends its own Direct Bill Authorization Form, the departmental accountants should use their name as the contact and “Bill to” in order to receive the invoice directly. Be sure to also set your accounts up with the hotels as tax-exempt. We will not be able to pay any sales tax on these invoices. Please send these forms to Magen to complete any portions you are unsure of and to sign off. Please be sure to send copies of the lodging confirmations so that Magen can post the charges. Keep in mind that because house hunting trips are taxable, you cannot direct bill these rooms. They will have to be reimbursed to visiting candidate.
Travel/Shuttle
- Shuttle services: Similar procedures as above with lodging. A payment request will need to be processed once invoiced. If a candidate chooses to make this reservation themselves, they can be reimbursed along with their other travel expenses when the trip is complete.
- Airfare: Can be direct billed through one of the approved travel agencies. When an invoice is received a payment request can be processed against the Dean’s Office chart string.
Keep in mind that because house hunting trips are taxable, you cannot direct bill any of this travel. It will have to be reimbursed to the visiting candidate.