Find policies, support documents, and additional resources for researchers in the College of Education.
Office of Research and Graduate Education personnel work with other UGA administrative and fiscal units including the Office of the Vice President for Research for grant and contract submission and management. Contact Grace Thornton for information on conducting research in the Clarke County School District. Information needed to complete an Institutional Review Board application to conduct research using human subjects can be found at the Human Subjects Office.
This funding opportunity is strongly focused on developing research initiatives of new, tenure-track assistant professors in their first five years of employment in the College. Only one proposal may be submitted by an individual per funding cycle. Faculty may only receive funding once through this grant program.
Deadline to apply: Second Friday of February
Sponsored Projects Administration provides the following proposal preparation and submission links:
- Competitive Research Grants
- Internal and Faculty Research Grants
- Foreign Travel Assistance Program
- Interdisciplinary Proposal Development Program
- Cultivar Development Research Program (administered by Technology Commercialization Office)
The Office of Research and Graduate Education is here to help faculty develop successful applications. If you plan to submit a grant or contract proposal, please notify Grace Thornton of your plans to submit a research proposal as early as possible. Provide funding agency and funding announcement information. They will…
- Review funder guidelines, check for eligibility and limited submission restrictions, and discuss the agency submission process.
- Determine if you need approval from UGA's Corporate and Foundation Relations and will seek clearance if so (applies to some private foundations and corporations).
- Make arrangements for budget meetings and discuss required proposal components. Office of Research and Graduate Education personnel will assist with completion of application forms and will enter your proposal into the eResearch Portal, UGA's electronic research administration system.
Sponsored Projects Administration requires that complete proposals be submitted to their office at least five (5) days business days in advance of the sponsor's deadline. Therefore, all proposal components must be submitted to the College's Office of Research and Graduate Education no later than ten (10) business days prior to the due date. This will allow sufficient time for internal review, processing, and obtaining required pre-submission approvals from the PI, Co-PI(s), department head(s), and dean(s)/director(s).
Be sure to inform your department head or center director early of your intent to submit, update them on the progress, and alert them to potential impacts to the department.
Caution: The closer we receive a proposal to the deadline, the less we are able to assist you. This may jeopardize the outcome, as there may not be time to fix potentially fatal errors, or the proposal may not be submitted by the agency deadline.
Additional information on the grant proposal process from finding the right funding opportunity to writing, budgeting, and submitting your proposal as well as managing your award is available through the Office of Research and Graduate Education.
To support faculty members in their lifelong development as scholars, the College of Education provides an opportunity for faculty members to engage in pursuits that enhance their scholarship, revitalize their creative energy, and inform them of new and innovative knowledge and practices with the ultimate goal of developing and maintaining their scholarship through a research semester.
To support this development, a faculty member may request one semester for intensive research in which s/he is released from instruction (up to two courses) and institutional service activities. Where needed, the College will replace the instruction to avoid the loss of credit hour production, and the department head will coordinate the coverage of other duties.
- A tenured faculty member who has been employed by the University of Georgia College of Education for at least 5 years is eligible to apply.
- Administrators (department heads, associate deans) are not eligible.
- An individual may receive only one research semester every 5 years.
The faculty member will work with the department head to facilitate a smooth transition of instruction and service responsibilities to others. This may include the sharing of syllabi, reading lists, lectures, and other materials necessary to teach the courses and records related to student advisement and committee responsibilities, as appropriate. It is expected that the faculty member will continue to work with doctoral students for whom they are major professor.
A faculty member who is granted a research semester under this policy will not be paid by another institution during that period, except as allowed under the university's consulting policy. The faculty member may not earn extra compensation (in the form of salary or a draw account) during the research semester (e.g., First-year Odyssey, outreach workshops, Peabody Awards judging).
After completion of the research semester, the faculty member must submit a written report to Office of Faculty and Staff Services describing what was accomplished. This 2-page report is due one month after the start of the next academic semester following the research semester.
Proposals for a fall research semester must be submitted by Feb. 1, and proposals for a spring research semester must be submitted by July 1. All proposals from a department must be rank ordered and submitted by the department head to the human resources coordinator.
The proposal components must be written in 12-point font with 1- inch margins. A complete proposal consists of the following elements:
- Cover Sheet: The first page of each proposal must be the program cover sheet signed by the proposer and department head.
- Proposal (limit of 3 single-spaced pages):
The prospectus explains the project in terms that an educated reader from outside your field can understand and must include:
- Purpose and significance: Describe the nature and significance of the work to be undertaken.
- Work to be accomplished: Describe specifically what you plan to do during the research semester and where you will do the work. Identify persons, if any, with whom you will work.
- Projected outcomes: What tangible results will your research semester have, what form will they take, and how and where will you share your results with others? Expected outcomes include publications or creative works submitted to high-impact, peer-reviewed venues and/or proposals for extramural funding.
- Justification (limit of 2 single-spaced pages): How does the research semester fit into the arc of your career? How does it build on or take a new direction from your prior work, and what are the projected near-term and long-term benefits to your career? How would time away from the normal activities of teaching and service enable you to meet your goals?
- Other Sources of Funding (Limit of 1 single-spaced page): Detail any additional funding from other sources as a part of the research semester activities. This includes the use of grant funds awarded to UGA as well as funds received from other institutions or organizations during the period of the research semester.
- Curriculum Vita: The proposal should include a list of your professional publications, creative and/or professional works, and any other information relevant to appraising the proposed research objective(s).
- Statement from the Department Head: The department head must provide a written statement or chart explaining how the faculty member's instructional and service responsibilities will be covered. When more than one faculty member is applying for a research semester, describe the total impact on the department and its instructional needs, and rank order applications if more than one is submitted.
- University Leave Paperwork: If the research work is to be done at another location, the request falls under the University's Educational Leave Policy. In this case, applicants should submit Form A and Form B with the COE paperwork. If the faculty member is selected for the COE research semester, the relevant paperwork will be forwarded to Faculty Affairs by the Office of Faculty and Staff Services.
Applications will be reviewed based on the following criteria:
- Adequacy and feasibility of the project in relation to the length of the research semester
- Project's potential for contributing to the faculty member's development
- Likelihood the project will contribute to the quality of the research and instructional program in the faculty member's discipline and/or to the implementation of the College and University's strategic plans
- Quality, quantity, and consistency of academic products in relation to the field and years of academic service
This policy statement describes the expected sharing of indirect cost return in the College of Education by the dean's office, the primary investigator (PI) in a grant-funded project, and the generating unit.
Indirect costs, also called facilities and administrative costs, are defined by the Office of the Vice President for Research (OVPR) of the University of Georgia as follows:
"Facilities & Administrative (F&A) costs are institutional costs which are not readily identifiable with a particular project or activity but which are nevertheless necessary to the general operation of the institution and to the conduct of each of the activities performed. They include an allotted share of such items as operation and maintenance of the physical plant; departmental, school and college, and institutional administration; library operations; charges for use of equipment and facilities; and certain general expenses attributable to sponsored programs. Unless institutions are reimbursed for the F&A incurred in behalf of sponsored activities, resources provided for other educational objectives must be diverted to this purpose. This fact is generally recognized and accepted by representatives of the major agencies sponsoring activities at colleges and universities, and unless they are otherwise prohibited or limited, all are expected to pay their full share of project costs, both direct and indirect."
Indirect costs, also called facilities and administrative costs, are defined by the Office of the Vice President for Research (OVPR) of the University of Georgia as follows: "Facilities & Administrative (F&A) costs are institutional costs which are not readily identifiable with a particular project or activity but which are nevertheless necessary to the general operation of the institution and to the conduct of each of the activities performed. They include an allotted share of such items as operation and maintenance of the physical plant; departmental, school and college, and institutional administration; library operations; charges for use of equipment and facilities; and certain general expenses attributable to sponsored programs. Unless institutions are reimbursed for the F&A incurred in behalf of sponsored activities, resources provided for other educational objectives must be diverted to this purpose. This fact is generally recognized and accepted by representatives of the major agencies sponsoring activities at colleges and universities, and unless they are otherwise prohibited or limited, all are expected to pay their full share of project costs, both direct and indirect."
Twenty percent of the funds received by a project from a funding agency to cover indirect costs are returned to the unit that generated the grant. According to the OVPR, "There is no policy at UGA mandating how, or even if, F&A returns should be shared."
The way indirect cost funds are returned depends on whether the grant is for a research project or for a non-research (instruction, public service, etc.) project. In both cases, however, the total returned is 20% of all indirect cost funds. In both cases, all funds are returned to the generating unit.
In the case of research grants, the 20% comprises 10% that is given to the generating unit by the University of Georgia Research Foundation (UGARF) as restricted money in a sponsored account and 10% that is sent by the university (not UGARF) to the generating unit via a budget amendment (i.e., a cost transfer). In the case of non-research projects (instruction, public service, etc.), all of the 20% is sent by the university to the generating unit as a cost transfer.
In the College of Education, the 20% of all indirect cost funds that are returned by UGARF and/or the university to the generating unit or units will be shared as follows: 10% of the 20% to the dean's office, 45% of the 20% to the PI or PIs, and 45% of the 20% to the generating unit or units in the college.
When a funded project has particular needs not covered by direct funds in the grant budget, the 45% controlled by the PI should be the first source of funds to be used. If the costs to cover such needs exceed the 45% controlled by the PI, the PI may request additional support from the generating unit or from the dean's office, both of which are expected to ensure, through the use of the indirect cost funds from the project that are under their control, that the needs of the PI to carry out the current project and to generate continued funding are met. Remaining funds from indirect cost return in the dean's office and in the generating unit may be used to support other college or unit needs, respectively, with the primary emphasis on encouraging and supporting the research mission and external funding goals of the college or unit. The College of Education Research Advisory Committee will provide faculty input to the dean's office on its use of funds from indirect cost return.
In the case of multidisciplinary projects that involve more than one generating unit, the 45% controlled by the generating units will be allocated on the basis of the differential support provided by each unit. A memorandum outlining the allocation of these funds to each generating unit must be on file in the College of Education Office of Research and External Affairs.
Policy approved: The effective date of this policy is 1 July 2005. Any grant project funded before that date will follow whatever arrangements were made for the distribution of indirect cost return for that project.
Should there be a dispute regarding the distribution or use of funds from indirect cost return, the dispute should be referred for resolution to the Associate Dean for Research and External Affairs.
Last revision: January 29, 2007
Use this ICR-DSS Carryforward Request form (Excel spreadsheet download) to request grants funds be trandferred to the next fiscal year.
- eResearch Portal login page
- SPA budget bevelopment
- SPA finance and administration policy (IDC info)
- SPA Industry Contracts Office
- SPA limited submissions
- UGA finance and admin direct cost policy
- UGA finance and admin cost share policy
- UGA finance and admin committed effort policy
- College's indirect cost policy (PDF download)
- Undergraduate research opportunities
- Faculty research expertise database
- UGA Office of Research
- RIAS research (tuition) incentive assistantships
- Research participants
The University of Georgia had supported the College to offer programs at the Gwinnett campus though its Tuition Return program. This program had provided funding to support the professional travel for faculty members who taught in the programs at Gwinnett. In FY08, the funds were built into the College's base budget. With the budget shortfalls in FY09, funding was not allocated for faculty members' professional travel. The policy that was approved 3/31/10 was extended to the Griffin and Tifton campuses on 1/11/12.
The College of Education's mission is to provide high quality graduate education at the University's Extended Campuses (Gwinnett, Griffin, Tifton). Departments must assign full-time faculty members to teach so that the degrees offered on the extended campuses and the Athens campus are substantively identical thus ensuring students receive the same high-quality education. When full-time faculty members are assigned to teach at the Extended Campuses, the travel involved reduces the time available for their research efforts. The purpose of this policy is to provide additional funding to departments to support faculty members' professional travel and research activities to balance their loss of time due to being assigned to teach at the extended campuses.
Departments will receive funding for courses taught by full-time faculty at the extended campuses during the academic year. The guideline excludes courses taught by part-time faculty, 100% online courses, and practicum/internship courses. Courses must be loaded into OASIS as Gwinnett, Griffin, or Tifton courses and must meet minimum enrollment guidelines.
The funding is transferred to the department when a course has been determined to have sufficient enrollment after the add/drop period in fall and spring.
Distribution of funding is based on the following guideline for the Gwinnett campus:
- If the course meets 8 or more times, the department receives $1000; and
- If the course meets 1-7 times, the department receives $500.
Distribution of funding for courses taught at the Griffin or Tifton campuses:
- If the course meets at least 4 times, the department receives $1000; and
- If the course meets 1-3 times, the department receives $500.
The difference in funding support for Gwinnett and Griffin/Tifton is due to the relative distances that faculty members have to commute from the Athens campus.
Transferred funds will be allocated at the discretion of the department head. The funding is intended to support faculty travel to present the results of research at professional conferences, but other forms of research support may be considered by the head. The first priority for allocations should be faculty members who are assigned to teach at the extended campus for the current academic year. The second priority should be other faculty members who teach in the program offered at the extended campus.
Revised policy approved January 11, 2012.